(Updated March 28, 2017)
1. Sites Covered by this Policy
This Policy governs the websites, online services, and mobile applications made available by KCOS, including but not limited to kcostv.org, kcosartauction.org, or any related or affiliated websites (collectively, the “KCOS Sites”). El Paso Public Television Foundation, Inc. a 501(c)(3) Nonprofit Corporation (“KCOS”) is strongly committed to protecting the privacy of our online visitors, members, donors, and friends.
2. Information We Collect
The KCOS Sites collect only information that is reasonably necessary to facilitate and optimize the KCOS Sites and the activities available on them.
A. Information You Provide to Us (Personal Information)
You may be asked to provide some personal information to participate in some activities on the KCOS Sites. If you do not want this information to be collected or used by us for these purposes, you can simply choose not to submit your information. However, this may prevent your participation in these activities. Some of the purposes for which KCOS may request personal information include:
i. MAKING A MEMBERSHIP PLEDGE
We will ask you to provide the information necessary (name, billing and shipping address, telephone number, email address, and credit card number) to process and service your membership pledge for KCOS. This information is encrypted for your security and is only seen by the membership staff processing your gift and by our contracted fulfillment agencies. This information will not be sold or shared to any third party.
ii. COMPLETING AN ONLINE SURVEY
KCOS occasionally posts surveys on its sites. These surveys, which are completely voluntary, may ask about your interests, occupation, educational background, and so on. We use this voluntarily provided information to understand our members and viewers better and to determine how best to serve them, and we store survey answers separately from email addresses and other personal information. Personal information collected in surveys is not shared with third parties.
iii. ENTERING A PROMOTION
KCOS may offer you the opportunity to enter sweepstakes, contests, or other promotions on the KCOS Sites or through social media pages owned or controlled by KCOS. You may be required to provide your name and email address at the time of entry, and KCOS may also request additional contact information (e.g., your street address or phone number) so that we may contact you in connection with the promotion. Please see each promotion’s individual rules or terms for further information.
B. Information We Collect Automatically (Aggregate and Other Non-Personal Information)
Our server tracks how you and other visitors use the KCOS Sites, identifying the source of visitors and what pages they use. By looking at this “traffic” we can better understand our community, which allows us to improve our websites and mobile applications and to provide you with an optimal experience and better service.
i. COOKIES AND TRACKING TECHNOLOGIES
In order to provide optimal service and convenience we may use tracking technologies, including “cookies.” Cookies and similar technologies (e.g., pixels and other tags) are temporary bits of code placed in your web browser that allows KCOS to track how you use the KCOS Sites and facilitates communication when you browse KCOS Sites. Cookies are completely anonymous and help us serve you: we use information gathered with cookies to optimize the KCOS Sites and your browsing experience. At no time does the cookie reveal your name, address, email, or telephone number (even if you have entered these in other areas of KCOS Sites). You always have the ability to set your browser to refuse to accept cookies without limiting your ability to make a pledge securely or browse the KCOS Sites – though some parts of the KCOS Sites may not function properly if cookie acceptance is disabled.
ii. THIRD PARTY TRACKING
Third parties, including those advertising on our sites and our advertising analytics partners, may also use tracking technologies to follow your use of the KCOS Sites or advertisements placed on the Sites. KCOS does not control third party tracking, which occurs on our Sites by Google DoubleClick; you may opt out of DoubleClick tracking by visiting Google’s Ads Settings page and control your trackability more widely at the Network Advertising Initiative opt-out page.
3. How We Use Your Information
KCOS does not sell or rent personal information of members, donors, or website visitors under any circumstances, and we do not share member, donor or visitor information without prior consent except as compelled by law or provided in this Policy.
A. Personal Information
Personal information will only be used for the purpose for which it was requested and provided. Our staff uses your credit card information to process your pledge and our fulfillment agencies use your name and address to mail your gift. When you enroll in sweepstakes featured on any KCOS Site, independent sweepstakes judges use your information for the sole purposes of selecting and notifying winners. KCOS may request permission, when you give us your email address, to add you to our email list; email recipients may opt out of this list at any time by clicking the “Unsubscribe” button at the bottom of our mailings.
B. Aggregate and Other Non-Personal Information
In general, the information we collect automatically may be used to respond to your requests, enable you to take advantage of KCOS Site features and services, personalize your content and experience, measure analytics, and manage and improve the services available on the KCOS Sites.
4. Information We Share With Third Parties
Occasionally, KCOS may share some of the information you provide when you register or make a membership pledge online (name and postal address) with other carefully selected organizations. In no event will KCOS sell, license, lease, lend, trade, donate, transfer, exchange or otherwise disclose the station’s membership lists with, or acquire such lists from, any candidate for public office, committees or organizations supporting a candidate, political parties, or organizations that solicit funds for use in political campaigns. If you would prefer not to have your information shared with third parties, contact us by emailing email@example.com.
5. Information Collected From Minors
The KCOS Sites consist of general audience websites and mobile applications not designated or intended for use by children under the age of 13. Nonetheless, KCOS takes great pride in the responsible and quality content and services we provide for children. For this reason, KCOS does not knowingly collect or store personal information from children under 13. If a parent or guardian becomes aware that his or her child (who is under 13) has provided us with information without their consent, he or she should contact us. Upon request, we will delete such information from our files within a reasonable time.
In the event that your child completes an enrollment form on one of KCOS’s Sites and KCOS learns that your child is under the age of 13, we will promptly delete your child’s information.
KCOS will not condition your child’s participation in any activity on the child’s disclosing more personal information than is reasonably necessary to participate in such an activity. You may, at any time, review and have deleted your child’s personal information and refuse to permit further collection or the use of such information by emailing KCOS firstname.lastname@example.org.
6. PBS Passport Service
If you are viewing on-demand video on the KCOS Sites through the PBS Passport service or player, you have agreed that PBS may collect your viewing and usage information and that PBS may share this information with KCOS. Your individual and usage viewing information will only be shared with KCOS, but PBS may share aggregate de-identified viewing and usage information with its member stations and service providers, as well as KCOS. PBS’s collection, storage, and use of Passport information is subject to PBS’s Terms and Conditions.
7. Security and Storage of Information
KCOS stores your information using reasonable security precautions and for only as long as we think reasonably necessary. We make every effort to ensure that all of the transactions that occur on the KCOS Sites are secure. Credit card numbers submitted via a KCOS Site are encrypted using “Secure Socket Layer” (SSL) encryption, which is industry standard for information security and is used by more than 100,000 websites in more than fifty countries. Personal information that you submit with your pledge is also encrypted. However, no transmission of data is guaranteed to be completely secure. It may be possible for third parties to unlawfully intercept transmissions. If you believe a third party has accessed your information, please contact us immediately. If you do not feel comfortable submitting your personal information online you can make your pledge by calling us at 1-800-990-9809.
8. Your Control over Your Information
9. Acceptance of This Policy
By using the KCOS Sites, you expressly consent to our collection, use, disclosure, and retention of your information, and any other terms and conditions of this Policy. This Policy refers solely to the KCOS Sites and does not cover websites that are linked from a KCOS Site, such as PBS websites and other corporate funders. We reserve the right, in our sole discretion, to change, modify, add, or remove portions of this Policy at any time. Your continued use of the KCOS Sites following the posting of any changes to this Policy shall signify an acceptance of those changes. Please check this page periodically for updates.
10. Changes to This Policy
Whenever this Policy changes, we will post the changes to the KCOS Sites, and those changes will be effective immediately upon posting. If you do not agree to the changes, please do not continue to use the KCOS Site. Under certain circumstances, we may also elect to notify you of changes to this Policy by additional means, such as posting a notice on a KCOS Site or sending you an e-mail if we have your e-mail address.
11. Contact Us
We try to read and respond promptly to every inquiry that we receive. If you email or call KCOS, we will make sure your question or comment reaches the appropriate person. Please feel free to contact us with any questions, including with regard to this Policy, KCOS’s online practices, or your KCOS Membership account. You can reach us by phone at 915-590-1313, by email at email@example.com, or by mail at KCOS-TV, PO Box 26668, El Paso, TX, 79926